Sharing files & collaborating with another business shouldn’t be this hard
Traditional methods create unnecessary friction — generating passwords for PDFs or ZIP files, then finding a secure way to distribute those passwords. It’s clunky, time‑consuming, and error‑prone.
Stop "Sending" Files. Start Hosting Collaborations
Secure, Identity-Based File Sharing for Modern Business.
Traditional file sharing creates a “security vs. speed” trade-off. You’re either juggling clunky ZIP passwords and SMS codes, or you’re opening your internal network (SharePoint/Google Drive) to external guests—creating a permanent hole in your security perimeter.
DropVault SafeRooms provide a third way: A secure, isolated “Boardroom” for your files and the conversations that surround them.
A Permanent Bridge Between Businesses
Stop treating external collaboration like a series of one-way transactions. DropVault allows you to establish a Shared Channel—a permanent, encrypted bridge that sits between your organization and theirs. This isn’t just a space where you “send” things; it’s a shared digital headquarters where both teams can collaborate as equals.
Don’t start from scratch every time a new project kicks off. These channels are built for the long haul. Use the same secure space for the initial NDA, the contract negotiation, the project execution, and the annual renewals. You maintain a continuous, searchable history of the entire partnership in one place.
Beyond Storage: Transform Files into Workflows
Don’t just dump documents into a list. Organize your Shared Channel with a structure that makes sense for your project, whether you are sharing a single sensitive file or a complex multi-level folder hierarchy.
Once your documents are in the SafeRoom, they become active elements of your project
Tools & Features right where your team needs them
Set alerts for document expiries, renewal dates, or follow-ups so nothing slips through the cracks.
Turn any file into a specific deliverable. Assign it to a teammate or a client contact with a due date, moving the file from “read-only” to “results-driven.”
Files don’t exist in a vacuum. Neither should your tools.
Sharing a file is only half the job. The other half is the discussion, the feedback, and the decision-making that follows. DropVault integrates high-security file sharing with real-time messaging and task management.
By keeping sensitive conversations tied directly to the documents, you eliminate the risk of “context drift” into insecure email threads.
No passwords to share. No PINs to forget. No risk.
We eliminate the friction long associated with management tools by making it simple to share with external clients or contacts. Just add your contact email address to the access list and we will send a link via email. Nothing to install for your clients, no VPNs required.
Any external contact can access your channel using their GMail, Microsoft, or Apple ID (soon), which provides them with one-click access to a channel. Alternatively you can also share pinless or PIN-required links for those contacts that don’t use these services.
Or peer to peer with zero links
Your contact, client or vendor can get their business on DropVault so that you can share from your dashboard direct to theirs. No links sent, no sign in to each channel. Just drag and drop and file into the shared channel and we will send it direct to their dashboard.
NIS2 & The European Cybersecurity Act both require that all access must be authenticated, access must be tied to named individuals, not anonymous links, must follow least-privilege / need-to-know & must be revocable immediately for any individual. DropVault channels provide all this.
Any contact, any device, any where – And nothing to install
In less than the 5 minutes it takes to set up your account your business can be sharing securely with your contacts and greatly improve your business cyber security and protect your most sensitive data.
Access from any device, anywhere and nothing to install either for your team or your contacts.
Auto delete documents
Privacy is as important as security, and removing personal data not only improves security, it also removes data when it’s no longer required. We provide every contact with the option to delete any document or message automatically after a set date.
But you can still override this deletion if it your business has to meet specific compliance regulations.
NIS2/DORA Compliance
Under NIS2, sharing a file via an anonymous link is no longer compliant. The directive requires organisations to know exactly who has access to sensitive data, to be able to prove it, and to be able to revoke it — requirements that generic share links simply cannot meet. Every external file share must be tied to an authenticated individual, with a full audit trail that can be produced for regulators or in the event of an incident.
DropVault makes NIS2 compliance straightforward by replacing anonymous URLs with Identity-Based Access.
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Direct Peer-to-Peer Sharing: For the highest level of security, collaborate via Dashboard-to-Dashboard P2P sharing. This eliminates the need for links entirely, moving data directly between two verified DropVault identities in a closed-loop system.
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Verified Guest Access: For external stakeholders, DropVault generates authenticated links that require a secure sign-in (Microsoft 365, Google, or Apple ID or custom pin/password). Access is never “public”—it is always tied to a verified identity.
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Granular Auditability: Every interaction—view, download, or comment—is logged in real-time. This provides a complete, forensic audit trail that satisfies NIS2 reporting requirements without any manual effort.
- Hardware-Level Encryption: Security is applied at the channel level. Each SafeRoom holds a unique encryption key stored in a Hardware Security Module (HSM) or Key Vault. This ensures that even in the unlikely event of a breach, data exposure is contained to a single channel and is fully demonstrable to regulators.
Interested?
If you’re new to DropVault, you can easily get started with a 14-day no hassle free trial, and no credit card required. Or contact us for more information or if you have any questions.
