There are no second chances when it comes to securing sensitive data

Most file-sharing and data-room platforms rely on their cloud provider to encrypt data at rest — but history shows that this alone isn’t enough to guarantee privacy. That’s why, in our app, every message and document is encrypted before it’s stored, using a key unique to your channel. This means the cloud provider never has access to your files or conversations, so even if their systems are breached, your data remains private and secure.

Your clients expect the highest standards of security and privacy — not just the default protection offered by standard cloud encryption.

Group channels as secure (& private) file share

Sharing securely with another business shouldn’t come with a lot of risk or friction. Most file shares manage access using legacy style individual file or folder access lists but this increases friction and mangement overhead and can lead to mistakes being made.

With DropVault you share the channel instead of each indivual file. This makes sharing simple – Add a new team member and they get immediate access to the entire history of your channel. Remove a team member from the channel and it removes all access. And it’s easy to create additional channels for more focused teams.

This removes the burden of managing access and allows your team to concentrate on collabortion and sharing securely.

Discussions, sign off & decisions belong with the documents, not in insecure email

Our channels can be used just as a secure file share but can also support discussions. We can bring your conversations, comments and decisions into a single channel where they are secured and remain private and importantly, remain with the documents.

Keeping sensitive conversations tied to the documents themselves instead of drifting into insecure email retains the context but also ensures that the sensitive data in these converstions also remain secure and private.

Your clients data deserves better protection than email

Email continues to be the weak point in any business and it’s the number one target for phishing attacks, spoofed sender addresses, BEC attacks and simple mistakes like cc’ing the wrong person — all of which can expose highly sensitive data.

Email encryption can be tricky—especially when you’re sharing with multiple external contacts on different systems. It’s complicated, time-consuming, and often leads to risky workarounds. Moving your conversations to our Group Channels, encryption is automatic and always on. Your team can collaborate freely, knowing every conversation and file is protected by default.

Group channels as a project data room

Manage and coordinate your real estate, investment, merger, or sales projects with ease. By keeping all discussions, documents, and tasks in one secure place — instead of buried in email inboxes — your team gains both security and productivity. Everything is organized, easy to find, and always up to date, so everyone stays on the same page.

With built-in features like tasks, reminders, and sign-offs, our Group Channels eliminate the need to juggle multiple apps or tools. All your project activity stays connected, secure, and effortlessly managed in one place.

Use the file manager to share any document securely and with privacy

Create or select folders, then simply drag and drop your files up to 2GB in size to share them instantly with your team.

Once uploaded, you can do more than just store documents — add labels to keep everything organized, set reminders to stay on track, or turn a file into a task and assign it directly to a teammate. Need accountability? Request a sign‑off or approval with just a click. Build your folder structure to match the way your business works, so your files are always easy to find, manage, and act on.

Request reviews & track sign off

Move projects forward with confidence by requesting reviews and tracking sign‑offs. Whether it’s a contract, a proposal, or a key project milestone, sign‑off gives your team a structured way to review documents and provide their approval before the next step.

Assign reviews to the right people, gather their feedback, concerns, and notes in one place, and capture a clear decision — approval or rejection. With sign‑off, you can delegate responsibility, ensure accountability, and keep your workflow transparent and efficient

Track and manage your tasks

Stay on top of your work with a built‑in task manager that turns any discussion or file upload into an actionable task. Add due dates, assign responsibilities to your team, set priorities, and keep everything moving forward. With the integrated progress tracker, your team can easily view and monitor tasks right from the dashboard, ensuring nothing slips through the cracks.

By keeping tasks within the same secure channel as your conversations and files, your sensitive data and decisions remain protected. Everything stays private, organized, and accessible only to the people who need it — giving you both efficiency and peace of mind.

Request signature on any document or conversation

Make approvals effortless with built‑in e‑signatures. Whether it’s a discussion, a task, or a document, you can request a signature directly from your customer or team. They’ll be prompted to review, accept, and record their signature using any touch device — no extra steps required.

And it’s not limited to documents. Capture agreement on an entire conversation, ensuring clarity and accountability at every stage. There’s no need to switch between apps or juggle multiple tools — everything is stored securely in your customer’s portal, keeping sensitive information private and protected.

Dynamic PDF watermarks & Passwords protect your documets

Track your PDF downloads and sharing with dynamic watermarks on every PDF – With custom settings per channel you can quickly identify who when and where any PDF was downloaded and shared

Optionally add a custom password to each channel and we will require this password to open any PDF when downloaded.

And many more great tools to make your team productive

Empower your team with a suite of tools designed to keep conversations and projects moving forward. From a built‑in task manager that lets you assign and track every discussion until it’s completed, to a shared team calendar and smart reminders that help you stay on top of important customer dates, everything you need is right at your fingertips

Best of all, you never have to move your documents outside of your secure channel. Every file, task, and conversation stays protected in one place, ensuring your sensitive information remains private while your team collaborates with confidence.